Click less, do more - save time with Plone content rules

World Plone Day 2025: Click less do more - save time with Plone content rules by Karel Calitz and Astrid Beyers.

You can find the cheat sheet here.

Karel's Takeaways

Content rules in Plone are a brilliant way to cut down on repetitive tasks and keep your site organised without needing custom code. Whether you're moving content, notifying your team, or streamlining your workflow, rules help you work faster and cleaner—especially if you're juggling a lot of content or a growing team of editors.

The best part? You don’t need to be a developer to get started. With just a few clicks, you can set up rules that sort content, send alerts, and tidy up your folders automatically. It’s a small time investment up front for a lot of time saved down the line.

And if you are a developer—or have one nearby—you can take things even further with TALES expressions and custom scripts. That opens up possibilities like auto-archiving, smarter tagging, and more complex approval flows. But even if you never touch the advanced stuff, the basics are more than enough to make a real difference.